Bank for International Settlements

Titre de l’annonce : Information Management Officer Référence : 170117_BIS_444

Lieux de tra­vail :
Basel, Basel-Stadt, Suisse

Secteurs :
Services finan­ciers
Banques

Fonctions :
 Archives
 Autres Services admi­nis­tra­tifs
 Organisation admi­nis­tra­tive
 Services admi­nis­tra­tifs

Profil :
BAC+3/Licence, Expérimenté/Pas de mana­ge­ment.

Type de contrat :
CDD, durée 3 years, Temps plein.

Langues :
 Anglais (Courant)
 Allemand (Professionnel)

Pour la can­di­da­ture en ligne, merci d’uti­li­ser exac­te­ment le lien inter­net sui­vant : http://jobs­tats.robo­post.com/count/clic.php?v=79845&j=1888

The Bank for International Settlements is an inter­na­tio­nal orga­ni­sa­tion which fos­ters inter­na­tio­nal mone­tary and finan­cial coo­pe­ra­tion via wide-ran­ging ban­king, eco­no­mic research and policy coor­di­na­tion acti­vi­ties.

Principal accoun­ta­bi­li­ties :
 Ensure the timely pro­ces­sing (regis­tra­tion, scan­ning, dis­tri­bu­tion, filing) of busi­ness cor­res­pon­dence (mail, fax, e-mail) and inter­nal records, in line with appli­ca­ble poli­cies and using the Bank’s sup­por­ting sys­tems.
 Monitor, improve and pro­mote across the Bank records’ qua­lity against agreed stan­dards, inclu­ding the timely dis­po­sal of obso­lete records.
 Support the busi­ness areas in records mana­ge­ment-rela­ted mat­ters and, in col­la­bo­ra­tion with the Information Governance Group, pro­mote Bank-wide gui­de­li­nes on confi­den­tia­lity, reten­tion, clas­si­fi­ca­tion and access per­mis­sions.
 Provide user sup­port for the Bank’s various records mana­ge­ment rela­ted IT tools.
 Maintain the Bank’s paper and elec­tro­nic files secu­rely and in good order, ensu­ring that they can be sear­ched and acces­sed in line with appli­ca­ble regu­la­tions and res­tric­tions.
 Catalogue records mana­ged by the BIS Archive, using the Bank’s cata­lo­guing system.
 Assess the phy­si­cal condi­tion of records and carry out recondi­tio­ning acti­vi­ties ; assist with space mana­ge­ment and moves.
 Respond to research requests and make arran­ge­ments for visi­tors to consult the BIS Archive in accor­dance with esta­bli­shed pro­ce­du­res.
 Foster conti­nuous impro­ve­ment in the ope­ra­tio­nal prac­ti­ces asso­cia­ted with docu­ment and records mana­ge­ment.

Qualification :
 Relevant diploma, degree or post-secondary qua­li­fi­ca­tion in records mana­ge­ment, infor­ma­tion mana­ge­ment or rela­ted fields, or
 Equivalent pro­fes­sio­nal expe­rience in docu­ment mana­ge­ment or records and archi­ves mana­ge­ment with know­ledge of rele­vant inter­na­tio­nal stan­dards

Skills :
 A hands-on and prac­ti­cal approach
 Attention to detail and accu­racy
 A sound unders­tan­ding of infor­ma­tion mana­ge­ment and office col­la­bo­ra­tion needs
 Experience in wor­king with and admi­nis­tra­tion of com­pu­ter appli­ca­tions, inclu­ding an elec­tro­nic docu­ment mana­ge­ment system and auto­ma­ted scan­ning ; know­ledge of cata­lo­guing sys­tems is desi­ra­ble
 Absolute dis­cre­tion in trea­ting res­tric­ted and confi­den­tial infor­ma­tion
 An excel­lent team player, with good com­mu­ni­ca­tion and inter­per­so­nal skills
 Prepared to work shift hours and occa­sio­nal over­time if requi­red
 Proficiency in English, with a good know­ledge of German. Additional know­ledge of ano­ther of the BIS’s wor­king lan­gua­ges (French, Italian, Spanish) a plus

Work expe­rience :
 At least three years’ expe­rience in a records or archi­ves mana­ge­ment func­tion

The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are ini­tially recrui­ted on a fixed-term basis. The BIS is fully com­mit­ted to equal oppor­tu­nity employ­ment and stri­ves for diver­sity among its staff. We encou­rage appli­ca­tions from female can­di­da­tes.

Office loca­tion : Basel
Department : General Secretariat
Unit : Information Management Services
Employment - Duration : 3 years
Contract type : Fixed-term
FTE% : 100%
Application Deadline : 05/02/2017